Enterprise Vault® eDiscovery Platform
What Is Enterprise Vault eDiscovery Platform?
Enterprise Vault eDiscovery Platform is an enterprise eDiscovery and legal hold management capability within Enterprise Vault that enables organizations to identify, preserve, collect, index, perform complex searches, review and analyze and produce archived data for legal, regulatory, and internal investigations. It provides tools to create and manage matters, define search criteria, apply legal holds, and perform defensible collection and export while preserving metadata and chain of custody.
Operating within an on-premises or cloud architecture, it ensures control over data access, storage, and processing. The platform supports indexing across a broad range of file types, including OCR for image-based content, enabling more complete search coverage than standard productivity tools. It is used by legal, compliance, and eDiscovery teams to manage identification and preservation workflows.
What Enterprise Vault eDiscovery Platform Does
check-circle: Executes structured searches across archived data using metadata, keywords, and custodians
check-circle: Identifies relevant content across email and archived sources for investigation scope
check-circle: Applies legal holds to preserve content and prevent deletion during active matters
check-circle: Collects data from multiple sources into defined matters with traceability and audit records
check-circle: Enables enhanced Review, to include complex search and filtering, document tagging and redactions.
check-circle: Produces and exports data in defensible formats for external review tools, outside counsel, and regulatory requirements.
check-circle: Maintains audit trails for search, hold, collection, and export activities
How eDiscovery Platform Works
check-circle: Case or Investigation Definition: Define the scope of an investigation by creating a matter, including custodians, keywords, date ranges, and relevant archived data sources within Enterprise Vault.
check-circle: Search and Identification: Execute structured searches across archived or source data using metadata and keyword criteria to identify potentially relevant content within the defined scope.
check-circle: Legal Hold Application: Apply legal holds to preserve identified content in place, preventing deletion or modification while maintaining original metadata and evidentiary integrity.
check-circle: Review and Export: Cull down responsive content into defined datasets with full traceability and export it in defensible formats for delivery, or downstream to external tools.
check-circle: Audit and Tracking: Record all actions across search, hold, collection, and export to generate audit-ready records that support compliance and legal defensibility.
Business Impact
Accelerate Data Identification
Execute structured searches across archived content to quickly locate relevant data, reducing time to respond to legal and regulatory requests.
Ensure Defensible Preservation
Apply legal holds to preserve content in place, preventing deletion or modification while maintaining metadata, integrity, and chain of custody.
Streamline Data Collection
Collect relevant data into defined sets with traceability and consistency, reducing manual effort and improving efficiency across investigation workflows. Analyze, review, tag, redact, and export productions for outside counsel or regulatory parties.
Maintain Data Control
Operate within an on-premises or cloud architecture, maintaining control over data access, processing, and movement during investigations.
Search, Hold, and Collection Model
Enterprise Vault eDiscovery Platform provides a structured approach to identifying, preserving, collecting, reviewing, and exporting archived data for investigations. Operating on content indexed from Enterprise Vault, fileshares, Sharepoint, O365, and other data sources, it ensures each step is controlled, traceable, and aligned with legal and compliance requirements.
Search and Identification
Defines how relevant data is located within the Enterprise Vault archive.
- Execute keyword and structured searches across archived content
- Filter results by custodian, date range, and metadata attributes
- Identify relevant email and archived data across sources
- Refine search criteria iteratively to narrow investigation scope
Legal Hold and Preservation
Ensures identified data is preserved in place and protected from alteration.
- Apply legal holds to selected archived content
- Preserve data in its original state with metadata intact
- Prevent deletion through retention or policy-based actions
- Manage hold scope, custodians, and duration
Data Collection and Export Preparation
Organizes and prepares data for processing, review, production.
- Collect responsive content into defined datasets in a preservation store with full traceability
- Maintain integrity and chain of custody during collection
- Index collected data.
- Performs advanced searches of indexed data. Allows robust data review prior to production.
- Export data in defensible formats for legal, regulatory, or investigative use
- Support production workflows including native, metadata, and court-ready exports
Audit and Defensibility Controls
Provides full traceability across all investigation actions.
- Record audit logs for search queries, results, and actions
- Track legal hold application, modification, and release
- Document collection and export activities
- Generate reports for legal, regulatory, and compliance validation